- Situation
- Residence permit rules say the extract must be under three months at filing.
- What we did
- Mapped the MoI → MinJust chain with realistic calendar days and a buffer.
- Outcome
- The client filed within the immigration office’s validity window.
Apostille for Ukrainian police clearance: process, timelines and cost (2026)
How to get an apostille on a Ukrainian police clearance (criminal record) certificate in 2026: documents, Ministry of Justice procedure, typical timelines and fees.
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Cases for this document type
Anonymous examples: situation, what we did, outcome.
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-
- Situation
- The employer wants an apostille on the translated clearance, not the original.
- What we did
- Confirmed the route: notarized copy + translation + Ministry of Justice apostille.
- Outcome
- The bundle was accepted without asking for a re-issue in Ukraine.
An apostille on your police clearance certificate confirms the authenticity of signatures and seals for use in Hague Convention countries. The certificate is issued by the National Police / MoIA; the apostille is affixed by the Ministry of Justice of Ukraine to the paper original, following the updated rules with electronic verification files.
The best way to get your apostille quickly — without the hassle
Why an online-guided flow can be more efficient than doing it all alone at a government office:
Government office
- Long waiting lines
- Complex, tedious multi-step process
- Strict business hours — closed evenings and holidays
- Overloaded phone lines
- No simple trackable application flow
- Payment often limited to cash or money orders
notaryk.com
- No standing in long lines — guided online steps
- Simplified and streamlined flow
- 24 hours a day, year-round access
- Clear guidance in one place
- Transparent steps and timeline expectations
- Card payment where applicable
Steps
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Obtain a valid certificate
Request your police clearance from the MoIA or via the Diia app. For apostille you normally need the paper original in the prescribed format.
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Check validity for your destination
Many countries expect the certificate to be issued within the last 3–6 months. Confirm the rule for your target country before applying for apostille.
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Pay the state fee
Pay the Ministry of Justice fee for apostille and keep the receipt. Urgent processing has a higher fee.
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Submit the file
Submit through authorised channels (DRACS offices or state notary offices). Include application, passport, original certificate and receipt.
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Collect and legalise further if needed
After signature verification, the apostille is bound to the original. Arrange sworn translation and delivery as required abroad.
Documents
| Document | Required | Note |
|---|---|---|
| Original police clearance certificate (paper) | Yes | Issued by Ukrainian MoIA; not laminated. |
| Passport | Yes | For application identity. |
| State fee receipt | Yes | Required for acceptance. |
| Power of attorney | No | If a representative applies. |
| Translation | No | After apostille, per destination country rules. |
Timeline
Standard: up to 3 business days. Express: up to 5 business days. If the signatory is not found in the registry, processing may take up to 20 business days.
Pricing
UAH 670 — 2,500+ depending on service package
- State fee (individuals): UAH 670
- State fee (legal entities): UAH 1,160
- Urgent state fee: UAH 1,340
- Assisted service: from UAH 850
Common mistakes
- Submitting only a digital extract when a paper original is required for apostille.
- Using a certificate older than your destination country allows.
- Laminating the certificate after issue — apostille cannot be stitched.
FAQ
How long is a police clearance valid for foreign procedures?
Often 3–6 months for embassies and employers; the apostille itself does not expire, but the certificate may need to be reissued.
Who issues the apostille in Ukraine?
The Ministry of Justice of Ukraine affixes the apostille for this document type.
Can I do this while abroad?
Yes, via a representative or a Ukrainian service: submission, apostille, translation and courier delivery.
Typical processing time?
Standard up to 3 business days; urgent up to 5; up to 20 days if archival signature verification is needed.
Sources
- Hague Convention of 5 October 1961 — 2026-03-27
- Ministry of Justice of Ukraine — apostille information — 2026-03-27
